Every Child a Graduate. Every Graduate Prepared.



Question:   How often do you conduct a monitoring on-site visit of a school system?

Answer:   All school systems are monitored through an on-site visit on a four-year rotation cycle.


Question:   When is the schedule set for each school system for a monitoring on-site visit?

Answer:   The schedule is completed during the summer for the coming school year.


Question:   How long does it take to conduct an on-site visit of a school system?

Answer:   There will be four days scheduled for each monitoring on-site visit of each system.


Question:   How many staff members from the Alabama State Department of Education (ALSDE) will be conducting the on-site visit?

Answer:   The average is 12-14 ALSDE staff members, depending on the size of the school system, it may vary.


Question:   What happens when the school system is out of compliance?

Answer:   A Corrective Action Plan (CAP) is developed for each system to bring them in compliance.


Question:   How much time does a school system have to complete the Corrective Action Plan?

Answer:   Each school system has 60 days from the date of the exit conference (last day of the on-site visit) to have all findings corrected and documentation submitted to the ALSDE as evidence.


Question:   Can a school system ask for assistance from the different departments before the review?

Answer:   Yes, we encourage school systems to do so. A Technical Assistance Request form can be downloaded off the Alabama State Department of Education’s Web site at http://www.alsde.edu. On the homepage, select Offices, then select Office of Supporting Programs, then Compliance Monitoring, and then Documents.


Question:   When an on-site visit is conducted, do you review each department?

Answer:   All departments are reviewed.


Question:   Can we correct items while the monitoring on-site visit is in process and have the finding removed from the report and taken off the CAP?

Answer:   You may correct citations, but they will be marked as a citation and listed as corrected on-site.


Question:   When does the school system receive the report?

Answer:   The report (LEA Compliance On-Site Review Manual) is left with the system at the end of the exit meeting in handwritten form. The report will be typed and a copy will be electronically sent to the system.


Question:   What areas of the school are reviewed at an on-site visit? (Be specific, what are you looking for, what are the standards that should be met in each area?)

Answer:   Areas we review are Administration and Finance, Career Tech, Federal Programs, Instructional Services which include a transcript audit, Library Media, Prevention and Support, Special Education, Technology, and Transportation. The standards applied are the requirements set forth by Legislative Acts, School Board mandates and Federal Laws.


Question:   Where can I obtain a copy of a LEA Compliance On-Site Review Manual?

Answer:   You may request it from our office at (334) 242-9728 or by going to the ALSDE Web site at http://www.alsde.edu. On the homepage, select Offices, then select Office of Supporting Programs, then Compliance Monitoring, and then Documents.


Question:   How can I find out when my school will be reviewed again?

Answer:   The LEA Compliance Monitoring On-Site Schedule and the Four-Year Rotation Schedule can be downloaded off the Alabama State Department of Education's Web site at http://www.alsde.edu. On the homepage, select Offices, then select Office of Supporting Programs, then Compliance Monitoring, and then Documents.